e-recording Info

Beaufort County currently partners with a company called Simplifile to process electronic recording. If interested in learning more about how to become a submitter, visit www.simplifile.com

E-Recording Basics:

A Trusted Submitter Agreement must be obtained through Simplifile and forwarded to the Beaufort County Register of Deeds.

SC Recording laws apply the same as with standard recording.

Documents received after 4:30 pm EST may not be processed until the next business day.

Blanks, such as the book/page of a derivation clause, cannot be filled-in by the ROD office.

Indexing Rules: http://www.bcgov.net/departments/Real-Property-Services/register-of-deeds/indexing-rules.php

Remember to enter names in the format: Last Name, Comma, Space, First Name, Space, Middle Initial or Name.

Plats cannot be electronically recorded.

Some Common Reasons for Rejection of a submission:

  • Incorrect filing fees
  • Missing grantor/grantee names
  • Pages out of order
  • Incorrect document type
  • Document missing property description
  • Deed missing DMP number
  • Commas and/or spaces missing or incorrect
  • Image is not legible
  • Missing a witness (2 required on most docs)
  • Notary Acknowledgment is missing
  • Needs a derivation clause
  • Deed is missing Preparation Clause
  • Document is not for Beaufort County